Roster Classes in TimeTrak 4.0

TimeTrak 4 now has a Rostering function.

The purpose of this is to set up Roster Classes and link them to Labour Codes for Staff, to identify what rates they will be charged out as or what pay rate they should be paid if integration to payroll is enabled.

TimeTrak will then do the splitting of the time entries for users allowing them to just enter their time as per usual without the need to worry about what labour rate they should be selecting.

Each user in TimeTrak is now required to have a Roster assigned to them as per below. These Rosters can be assigned per user, per group of users or company-wide.

Rosters are set up and can be maintained in the TimeTrak Administrator Console under the Rosters menu as per below.

Under the general tab the user(s) “Workdays” as they were previously called in version 3.2 are now set up as a Roster.

Against the Units tab of a roster you can then set half hour time blocks which stipulate which roster class will be used at this time.

This can be done by clicking on the time block which will change its colour.

Note: Hovering over the time block will advise what roster class the colour relates to, you can continue to click on the time block to change between roster classes.

Or to change a bulk lot of time blocks right click and select a fill option and the roster class you would like assigned.

These Roster Classes are set up and can be maintained in the TimeTrak Administrator Console under the Rosters menu, Roster Classes as per below:

To change the default roster class (which is in bold), right click “Set as Default”.

If payroll integration is enabled the payroll code field will be visible which will allow this to flow through into the import to payroll for companies who have payroll codes set up for double time etc.

Back against the user set up under the labour codes tab the roster class is then assigned to each labour code.

In this example, Greg is assigned to his own roster “Greg Manning” who is set to Normal roster class (blue) and then at 5pm it changes to double time and a half (yellow) Monday to Saturday.

When Greg enters a time entry on Wednesday for 4pm – 6pm as per below he is not required to alter the labour code.

TimeTrak has automatically split this time entry on save across the different roster classes:

That have different labour codes as per those specified against Greg as a user in the Admin Console:

If you have any further questions please contact the TimeTrak team via email: support@timetrak.co.nz or phone NZ: 0800 12 00 99 AU: 1800 60 80 77

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