TimeTrak Calendar Subscription

In TimeTrak version 24.3, a new feature allows a TimeTrak Professional user to generate a calendar subscription for use in other calendars. Here’s a brief overview: 

Key Points: 

• Appointments Included: The subscription includes appointments (including recurring) from the Monday of the previous week until the Sunday of the week, 4 weeks from now. This covers 5 full weeks of appointments. 

• Frequency of updates for subscription calendars varies by platform but is generally at least once a day.  

Generating the Subscription URL: 

To generate the subscription URL for the logged in user: 

1. Click on the Calendar Subscription button beside the Manage Workgroups button. 
   Note: Ensure the page divider highlighted allows enough room for the calendar buttons to show. 

2. Click the Copy button to get the subscription calendar URL. 

To generate the subscription URL for other TimeTrak user’s:  

1. Double Click on the user’s name from a work group.
2. Select the calendar subscription icon from the users diary screen.
3. Click the Copy button to get the subscription calendar URL.

If the user is not setup in a workgroup calendar this can be accessed via User Diary.  

1. Select User Diary   
2. Select the Show User Filter icon   
3. Select the applicable user you would like to generate the calendar subscription for
4. Select the Calendar Subscription icon   
5. Click the Copy button to get the subscription calendar URL. 

Google Calendar: 

Go to Settings: Open Google Calendar settings. 

1. Add Calendar: Select Add Calendar > From URL. 
2. Paste URL: Paste the subscription URL  
3. Click Add Calendar. 

Settings: You can also access this from the calendar list.  

Go to the calendar settings to change the name, notifications, and other settings. 

Note: Appointments from TimeTrak will show as read-only. 

iOS Calendar:  

1. Go to Calendars > Add Subscription Calendar. 
2. Paste URL: Paste the subscription URL and click Subscribe. 
3. Set Calendar Title: Name your calendar and click Add.

Done: The calendar will show in your list, and appointments will appear in your calendar. 

Outlook OWA (Outlook Web App): 

1. Add Calendar: Select Add Calendar  
2. Subscribe from web. 
   
3. 

2. Paste URL: Paste the subscription URL and enter a name for the calendar. 
   
   Note: Appointments from TimeTrak will show as read-only. 
   

Outlook 365: 

This method is less consistent than using Outlook OWA (Outlook Web App) which would be recommend to use over Outlook 365 for setup.   

1. Add Calendar: Go to Add Calendar > From Internet….
   
   
2. Paste URL: Paste the subscription URL and click OK 
   
   An error may show as per below, but the calendar will still be added.  
   
   
   You can then rename it and change colour etc.  
   

TimeTrak Support

If you have any further questions, please contact our TimeTrak team on support@timetrak.co.nz or call us on NZ: 0800 12 00 99 | AU: 1800 60 80 77