Time Sheets
Scheduling
Project Management
Dashboards
Geo Location
Clock On / Off
Check In / Check Out
GPS Tracking
Electronic Forms (Compliance)
Client SMS notification
Knowledgebase
Timesheet and Leave Approval
Quoting
Purchase Orders
Welcome to the Autumn 2025 release of TimeTrak, version 25.1! Explore this document to discover the latest features and improvements.
In this release, AI has been integrated into TimeTrak, providing the ability to generate and rewrite text. TimeTrak supports the following AI providers:
Note: Additional charges apply for using this feature, billed by the AI provider.Please contact TimeTrak support to arrange an API key for your business.AI charges will be included in your monthly TimeTrak subscription.
AI Features:
Availability:
TimeTrak Professional:
TimeTrak Mobile:
In these locations, the AI icon will be displayed.
If no text is entered, clicking the icon will use the available information (industry, tone, on-screen information, and text type) to generate content.
Example: For a professional tone for a time entry narration against a job (project) titled “REPLACE BRAKE PADS” the AI might generate:
“Replaced brake pads on the domestic vehicle as part of scheduled repair and maintenance services. Ensured all components were inspected, realigned, and tested for optimal performance and safety.”
Additional Options in TimeTrak Professional
Once text is generated or manually entered, clicking the AI icon again provides additional options:
Previously, users needed to log in to TimeTrak using a TimeTrak-specific login and password.
With this release, you can now set the authentication mode in TimeTrak globally to one of the following:
TimeTrak authentication uses the user’s unique TimeTrak login and password to access applicable TimeTrak platforms (TimeTrak Professional, TimeTrak Mobile, and TimeTrak App).
Once login credentials are assigned, additional global login methods can be applied to enhance login processes and security:
Mobile Workstation – Pin Login
Pin Login is typically used in factory environments where multiple staff share a device. After the initial login, a “pin” can be used to quickly access the logged-in session.
Two Factor Authentication
Two-factor authentication can be enabled to further secure TimeTrak platforms, providing an additional layer of security.
When the authentication mode is set to Microsoft Entra ID (formerly Azure Active Directory), you need to configure the Microsoft Entra ID Tenant, Client ID, and Client Secret fields in the Global System Setup.
For information on setting up Microsoft Entra ID integration in TimeTrak, click here.
Once set, login screens within TimeTrak will be updated to display the “Sign in with Microsoft” icon. This will direct users to Microsoft to log in and complete authentication (including two-factor authentication if enabled in Microsoft Entra) before successfully logging into TimeTrak.
This functionality is a great addition for organizations that wish to reduce the number of login credentials their staff need and prefer to access TimeTrak using the same security as their Microsoft tenant.
Note: Email addresses must be unique across all TimeTrak users when Microsoft Entra ID Authentication is enabled.
TimeTrak Trusted device behavior is still applicable for this authentication mode.
This authentication mode can be selected for organizations with a mix of staff, some with a Microsoft Entra ID and some without.
For example, office staff may have a Microsoft Entra ID, while casual or field staff do not. This mixed authentication mode ensures that office staff can log in using Microsoft credentials, while field or casual staff can use standard TimeTrak credentials as shown below:
Previously, adding and adjusting the majority of TimeTrak user fields needed to be completed within the TimeTrak Administrator Console.
With this release, TimeTrak users can now be managed via the TimeTrak Professional website by Global Administrators or users assigned to a profile with the additional setting “Can Add/Edit Users In Professional.”
To manage users, navigate to the Professional Menu under Admin Settings and select “Users.”
From the user grid, additional TimeTrak users can be added by selecting the “Add User” (a) or “Add User From Template” (b) icons.
Template users will be highlighted in blue when the “Show Templates” (c) checkbox is enabled.
Users can be filtered by the columns displayed in the grid by selecting the filter icon as shown below:
To further improve the management of TimeTrak users, multiple users can be selected from the user grid. Once one or multiple users have been selected, by right-clicking, right-click to apply bulk updates to Region, Profile, and Roster as shown below:
In this release of TimeTrak, the APP login page now reflects the company colour and logo set in the Global TimeTrak settings.The login page colour and company logo are displayed as configured, enhancing the branding consistency across the application.
To further enhance this feature, if the logged-in user has the profile setting “Show Shift Patterns” enabled, the shift pattern will be displayed in a read-only view when opening an appointment created from a shift pattern as per below:
If the appointment was not created via a shift pattern, this information will not be displayed.
In previous versions of TimeTrak, if time in lieu (TIL) was enabled against a time entry, it was indicated on the Approval by User report.
Hovering over TIL displayed the amount of hours claimed as time in lieu as per below example:
From this release, this functionality has been added to the Approval by Job report, ensuring this information is visible for those who prefer to complete approvals against a job (project) instead of per user.
In release 20.1, the default task due date behaviour was set to the end of the current roster day for the logged-in user.This behaviour has now been adjusted to the end of the next roster day for the logged-in user.New Task Creation Defaults:
From this release, task notes have been upgraded in TimeTrak Professional from a standard text box to a rich text editor.This enhancement includes format controls, allowing users to:
In this release, we have made significant changes to the Support and Settings menus within TimeTrak Professional to enhance organization and usability.
This menu is available to global administrators or users with the “Can Add/Edit Users In Professional” profile setting enabled. However, options will be restricted to display based on user/ profile permissions.
Important Note: During the upgrade, all user menu settings will revert to the default configuration. Users will need to reconfigure their menu preferences.
For details on how to configure the TimeTrak Professional Menu preferences click here
Historic “legacy” TimeTrak reports have been rewritten into the TimeTrak report designer to provide additional functionality and the ability for adjustments to be made on a per-client basis.From this release, the following “legacy” reports will be removed and replaced with new reports from the built-in report designer:
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